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Automatic Quotes with AI

Clients get a price instantly, calculated with your rates—even at night. You get the alert and decide if you want the job.

Tell me about your case Read the guides

If you're a plumber, electrician, run a workshop or do renovations, this will sound familiar: you get a call at nine at night asking how much it costs to change a tap. If you don't answer, they call the next person. If you do answer, you spend ten minutes on a job that might not even happen.

An automatic quote tool handles the boring part for you: it asks the right questions, calculates with your rates, and gives the client a price range instantly. You get a notification with all their answers, and you decide what to do.

How it works

  1. The client visits your website (or messages you on WhatsApp) and answers three or four questions tailored to your trade: what they need, size, urgency, postcode.
  2. The system calculates using your rates, which are in a spreadsheet you control. Changing a price doesn’t require calling me.
  3. The client sees a price range ("between €90 and €140, depending on what we find") and can book an appointment right away.
  4. You get a notification on your phone with their answers, any photos they’ve sent, and the calculated range.

With AI, you can go a step further: the client can send a photo of the issue, and the system describes it (for example, "damp stain on bathroom ceiling, about 40 × 60 cm") so the quote is more accurate and you know what to expect.

Quote for a workshop prepared with AI using its rates
A workshop quote prepared with its rates and saved for review before sending

A real example: the mobile phone valuer

At the mobile repair shop, I set up a tool to buy used phones from customers. The key was this: a defect doesn’t just deduct "35%", it deducts the actual repair cost for that specific model. A broken screen deducts €38 on one phone and €165 on another, because that’s what the shop itself charges for the repair.

Another important point: the price is always calculated on the server. The browser only sends answers, never amounts. If someone tries to tamper with the form, they can’t.

Who this is for

  • Trades and home services: plumbing, electrical, cleaning, locksmithing, gardening.
  • Workshops: repair quotes with photos of the damage.
  • Renovations: price ranges by square meter and quality before visiting to measure.
  • Professional services with tiered rates: translation, design, consulting.

If your price depends on ten variables and every job is different, I won’t claim the whole process can be automated. What you can do is filter: only get requests that fit, with the information you need to give a quick price.

How much does it cost

  • Setup depends on what needs to be connected. I’ll give you a fixed price after a call, before starting, and with the quote tool you can first see what it costs you to do it manually today.
  • With photo and AI description, integrated booking, or connection to your invoicing software, the price increases depending on the case.
  • Usage cost: almost nothing. If it uses AI for photos, it’s just a few cents per quote.

It typically saves 8 to 15 hours a month (on calls and quotes that go nowhere), and most importantly: the jobs you used to miss because you couldn’t reply in time.

Frequently asked questions

Won’t the client be put off by a price range?

It’s the opposite: what puts people off is not knowing anything. An honest range ("between €90 and €140") filters out bargain hunters and builds trust with the rest. And you always confirm before going.

Can I change the prices myself?

Yes. The rates are in a spreadsheet you edit. The quote tool reads from there each time.

Does it work on WhatsApp as well as the website?

Yes. The same calculation can run inside a WhatsApp chatbot, so the client can get a price without leaving the chat.

What if my website is on WordPress, Shopify, or Wix?

It doesn’t matter. The quote tool can be embedded as a block on any website, or set up as a standalone page linked from yours.